Students must apply for the Thesis Oral Defense according to the schedule stated in the University Academic Calendar.
The Proposal Defense and Thesis Defense must be held at least four months apart.
(For students admitted before Academic Year 111, the required interval is two months.)
Please collect the Thesis Oral Defense Application Forms from the downloads page. Before submitting your application, make sure you have followed the IMAS Thesis Layout Guidelines and checked all the requirements listed below.
Online Application
Apply for the thesis defense online, download the form, and fill it out with your advisor’s and committee members’ information.
Note: IMAS does not allow students to manually fill in the degree examination committee. The system will skip Step 4 and proceed directly to the printing stage.
Refer to: Instructions for Degree Examination Application System
Checklist
Please print and complete the appropriate checklist according to your year of admission:
Turnitin Plagiarism Report
Visit Turnitin User Guide.
The secretary will create your account and password.
After uploading your thesis, screenshot your similarity score, print it, and have your advisor sign it.
Your similarity score must not exceed 15% to pass.
For more details, please see IMAS Turnitin FAQ.
Ethics Course Certification
Please ensure you have completed the Research Ethics course. (You don’t need to submit the certificate when applying for the degree exam, but it must be completed before thesis submission.)
A Copy of the Thesis Draft
A Copy of the Transcript
All documents must be signed before the defense takes place.
While waiting for all documents to be signed and gathered by the IMAS Office:
Contact and confirm with all three examination committee members the date and time of your Thesis Defense.
Notify the IMAS Office once confirmed — the office will send official invitations to professors (cc’ing the applicant).
After the defense, please collect all signed forms and submit them to the office.
Students should prepare a clear and professional presentation of their final thesis and anticipate in-depth questions from the committee. Students may also provide light refreshments, such as tea, as a courtesy to the committee, though this is entirely optional.
To ensure smooth scheduling and proper administration, please follow the procedure below for both defenses:
Submit Documents:
Submit all signed documents to the IMAS Office at least two weeks before the defense, during office hours (09:00–12:00 / 13:30–17:00).
Defense Scheduling Key Points
Plan Early:
Arrange your defense as soon as possible to secure a suitable time and room. Early planning helps you focus on preparing your thesis with peace of mind.
(Confirm your defense schedule before making any travel plans.)
Office Hours Only:
Defenses must be scheduled during IMAS Office hours so administrative support can be provided.
Be Flexible:
Many students apply around the same time, and professors’ schedules fill up quickly. Prepare a few alternative time slots in advance.
The office may ask you to adjust if your preferred schedule overlaps with other program activities.
Notify the Office:
Once the date is finalized, notify the IMAS Office. The office will issue official invitation letters to professors approximately one week before the defense, with the student cc’d.
After the Defense:
Collect all signed forms and return them to the office.
